User documentation[ edit ] Unlike code documents, user documents simply describe how a program is used. The user manual is typically the main component of the user documentation, but users also rely on other sources.
Accessible The documentation must be held in a location and format that makes it accessible. This latter approach is of greater use to advanced users who know exactly what sort of information they are looking for.
Many Administrators have neither the time nor inclination to produce System Documentation and given the importance of keeping such documentation current, automation of the creation of system documentation is very desirable.
It should be possible to adapt such scripts to produce the documentation required in terms of content and level of detail etc. Trouble shooting aid The benefits of good system documentation, when trouble shooting, are fairly obvious.
Most Operating Systems have tools for automating their deployment e.
System documentation should provide sufficient technical detail. For example it is important to re-build the system with the correct size of file systems to avoid trying to restore data to a file system that has been made too small.
Literate programming[ edit ] Respected computer scientist Donald Knuth has noted that documentation can be a very difficult afterthought process and has advocated literate programmingwritten at the same time and location as the source code and extracted by automatic means.
Elucidative programming[ edit ] Elucidative Programming is the result of practical applications of Literate Programming in real programming contexts.
A thematic approach, where chapters or sections concentrate on one particular area of interest, is of more general use to an intermediate user. The subject of system documentation could occupy several books; this document discusses some basic ideas.
User documentation can be produced in a variety of online and print formats. The goal is to be as complete and comprehensive as possible. A comprehensive description of how a system should be configured and should behave can be invaluable when configuration information has become corrupted, when services have failed, or components have failed.
This makes it much easier to keep the documentation up-to-date.
Characteristics What the characteristics of good system documentation are is difficult to decide. The quality assurance department develops testing plans for both internal "alpha" users and external "beta" testers.
If the project is approved, much of the information contained in the project charter will be expanded upon and further refined in the project plan. The data could be for inventory and for configuration information.
With some careful planning and clever implementation, you can build a user-friendly and efficient in-house document management system. Building an In-house Documentation System The following steps should help you create a well-organized documentation system for your business –.
A document management system (DMS) is a system (based on computer programs in the case of the management of digital documents) used to track, manage and store documents and reduce paper.
Most are capable of keeping a record of the various versions created and modified by different users (history tracking). Systems Documentation. Systems Documentation can cover a very broad range of documents within any industry including IT.
Documentation is especially critical where decisions have been made and should be followed by a responsible party. Software documentation is written text or illustration that accompanies computer software or is embedded in the source code. It either explains how it operates or how to use it, and may mean different things to people in different roles.
The requirements of system documentation are considered and an attempt is made to define what system documentation should do i.e. what its purpose is. The possibilities for automating system documentation are explored.
Characteristics What the characteristics of good system documentation are is difficult to decide. The Review of Systems (ROS) is an inventory of specific body systems performed by the physician in the process of taking a history from the patient.
The ROS is designed to bring out clinical symptoms which the patient may have overlooked or forgotten.Documentation of systems